Recordsforce Blog

Keeping Up Your PACE During a Pandemic

Posted by Recordsforce on Mar 24, 2020 10:38:24 AM

Like many companies across the globe, Recordsforce is being asked to keep as many of its workers out of the office as possible due to the COVID-19 outbreak. We are currently sending 3 out of every 4 employees home to work, where they are able to perform their jobs remotely. 

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Topics: #Digitization, Documents, Paperless, Digitize, Automate, Efficiency, Data, Work From Home, Remote Access, Remote Working

This Isn't What We Meant By "Going Paperless"!

Posted by Recordsforce on Mar 16, 2020 2:28:14 PM

Now that you are working from home, surrounded by giant stacks of Charmin, you may be noticing that some of your work is pretty much the same, but other work is nearly impossible to do. Your digital documents and cloud-based work is uninterrupted by a work from home requirement. That makes sense. The cloud can be accessed anywhere you have the internet and cloud-based tools are built for portability.

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Topics: #Scanning, Scan, Paperless, Work From Home, Remote Access, Remote Working

Recordsforce Statement on Availability of Services Related to COVID-19

Posted by Recordsforce on Mar 12, 2020 12:04:43 PM

Recordsforce is actively monitoring the spread of Coronavirus as a worldwide pandemic. As part of our disaster recovery and business continuity strategy, our Chief Information Officer, David Brown, is directing company personnel in the preparation of measures in the event COVID-19 triggers a Disaster Recovery/Business Continuity event and has an impact on Recordsforce operations.

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5 Benefits of a Paperless Dental Practice

Posted by Recordsforce on Mar 9, 2020 1:27:54 PM


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Topics: Storage, #Scanning, #Digitization, Organization, Sanning, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Dental, Dentist, Dental Records, Dental Record Scanning

Document Storage Mistakes Auto Dealers Should Avoid

Posted by Recordsforce on Mar 3, 2020 11:25:18 AM

Between selling cars and servicing them, auto dealers have to keep documentation on every aspect of the business.  Deal files and repair orders make up the bulk of this paperwork, and while a lot of dealerships have good processes in place to manage storing and retaining their documentation effectively, there are still many that do not.   Here are the most common mistakes auto dealers make with their document storage and the risks associated with each:

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Topics: Documents, Auto Dealership, Storing Documents, Auto, Document Storage

How Recordsforce Can Use Document Classification and Data Extraction to Make Your Business More Efficient

Posted by Recordsforce on Feb 26, 2020 12:47:18 PM

Does your team constantly manage information that is submitted via various types of documents, PDF’s, or other submittals?  Do you have a database of historical information that has never been leveraged for any trends or usable data? Do you have a team manually classifying documents, extracting data, or processing exceptions as a result of the limited capabilities your existing software provides?  Recordsforce works with companies throughout these industries to offer a fully automated solution around document processing and data extraction. These include:

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Topics: Document Classification, Automate, Efficiency, Data Extraction, Data

Why You Should Stop Storing Boxes and Digitize Your Backfiles

Posted by Recordsforce on Feb 25, 2020 12:18:08 PM

Do you have piles of documentation in storage just collecting dust?  Do you have rooms and offices dedicated entirely to document storage?  Are you certain those boxes or file cabinets are secure at all times? There are many benefits to digitizing your backfiles with a scanning service provider instead of continuing to store the physical copies, here are a few of them:

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Topics: #Scanning, #Digitization, Scan, Backfile, Store, Filing Cabinet, Digitize

Going Paperless: The 6 Benefits For Your Auto Dealership

Posted by Recordsforce on Feb 20, 2020 12:10:46 PM

Paper records are an expensive hassle that are time-consuming to file, retrieve and manage. Using document management solutions for your car dealership makes life easier by streamlining processes, and enabling instant access to your collection of paperwork, such as deal files and repair orders. Switching to a digital medium is a convenience that not only saves you time and frustration, but also is an investment that will produce steady returns for the lifetime of your business!  By digitizing your dealership documents you gain multiple benefits such as:

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Topics: #Scanning, Scan, Documents, Repair Orders, Auto Dealership, Paperless, Deal Files

4 Steps to Take to Digitize Your Lab Notebooks

Posted by Recordsforce on Feb 19, 2020 12:49:43 PM

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Topics: #Scanning, #Digitization, Scan, Documents, Lab, Lab Notebook

What is SSAE-18 SOC II and Why is it Important?

Posted by Recordsforce on Feb 11, 2020 1:10:42 PM

What is SSAE?

Statements on Standards for Attestation Engagements (SSAE) are administered by the Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants (AICPA). They essentially set out certain  auditing standards which are used by auditors to guide the discovery of controls, including security controls, in all types of organizations, such as data centers and cloud service providers. The use of these kinds of standards can help both organizations and auditors to demonstrate information security compliance with regulations such as Sarbanes-Oxley.

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Topics: Storage, Organization, Sanning, Scan, Documents, Security, Compliance