While paper has been successfully phased out for some businesses, there are more companies than I ever imagined still running on it. It’s not just your typical small businesses either. Some of these are large operations running in 75 countries and doing it entirely on paper. No matter how much technology we have access to, there are still companies running entirely off paper that is stored in boxes, cabinets, and shelves and then arranged into closets, cabinets, vaults, attics, and basements.
When you think of a leader, you picture someone in front of a group telling a story or casting a vision of the future. As leaders, we are used to leading people. It sounds pretty simple. What’s not simple is when the people are not physically there to lead.
What do you think of when you think of your local city or town hall? Most people don't tend to think of a fast-paced, highly digitized environment. Especially not a place where they could skip the lines and take care of a task online. From car registrations to land record management, local government is responsible for providing documentation to its residents. However, keeping these documents as part of a manual, paper-based process increases the risk of loss, poor accuracy and storage and safety issues. Digitizing your municipal records, such as land records, assessing files, financial records and meeting minutes, can help you quickly become organized, efficient and in control of the tasks that occur daily at your city or town hall.
Topics: Storage, #Scanning, #Digitization, Organization, Scan, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, safety, covid-19, coronavirus
In the weeks ahead, we will be highlighting some of Recordsforce's employees, as they are essential to helping businesses stay open and operating during a pandemic as we shift to working and learning remotely. From paper operation technicians to our IT team, everyone provides the expertise needed to reduce the burden of the COVID-19 pandemic on businesses that are trying to manage their workload online.
Today, business is more competitive than ever. The need to provide employees with the best tools to do business in a financially limited environment is a constant challenge. The debate over “going in-house” versus “outsourcing” has run on for years with companies doing one or the other, or both. For your business, the decision is even more difficult if you have an existing set of records and no equipment or expertise left in the office to handle the responsibility.
Artificial Intelligence has been in the headlines for years. From bringing the end of humanity or the end of human suffering, the promise of a different world has long been expected as a product of thinking machines. While we are still a long way off from sentient self aware computers, the use of several techniques that fall under the category of “Artificial Intelligence” have taken hold in the document management services industry.
If you have documents that you need to keep for regulatory or compliance reasons, you might have considered storing them off site or getting them scanned. Having a framework to help you make the decision as to which is best in what cases can be helpful in understanding when you should continue to store your documents and when scanning them would produce a return on investment.
For over 20 years companies have been selling different versions of OCR and data capture software promising to replace data entry for your employees. We have bought the products hoping that someone eventually would live up to their hype. It would be extremely valuable to a company like ours to be able to automate data capture tasks. But so far, the data capture service our company offers always requires more than just OCR and data capture software to be viable. Here’s what we’ve learned from decades of failure attempting to use OCR capture software as the solution for data capture.
Topics: Storage, #Scanning, #Digitization, Organization, Scan, Documents, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Remote Access, FDA, Quality, Regulatory