Recordsforce Blog

4 Digital Transformation Trends for 2023 and How Recordsforce Cloud Can Help You Reach Your Goals

Posted by Recordsforce on Jan 11, 2023 2:12:15 PM

While the journey to digital transformation can be challenging, it is the ideal strategy to have in place to streamline operations and automate manual tasks that take away from productive employee time. This not only helps your organization reduce costs, but can improve service and customer experience, drive growth, ensure compliance and even enhance company culture.

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Topics: Storage, #Digitization, Security, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Remote Access, Remote Working, Workflow, Cloud Services, Document Management

The Evolution of Outsourced Document Management Services

Posted by Bill Becker on Dec 21, 2022 1:27:29 PM

The future will be different. It will be because of change that it is different. Those changes are called “unpredictable” and “unknowable”. That is why those who happen to get it right are so richly rewarded. They inspire names like “soothsayer” and “prophet”. They are legends, with names that ring through history like Nostradamus and Moses.  

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Topics: Automate, Cloud Services, Document Management, Business Operating System, Document Processing Software, PACE

5 Benefits Of Using Digital Mailroom Services

Posted by Recordsforce on Nov 14, 2022 9:45:55 AM

Manual and paper-intensive mailroom processes increase operational costs, delay access to documents and create overall inefficiencies around the office. So what’s the best way to get rid of those problems? Outsource your mailroom for digital mailroom services. This means that a trusted provider will have your mail collected for you, digitized, and delivered directly to the right person in your organization. No more collecting mail, sorting it and possibly even losing it. Here are five key benefits of using digital mailroom services:

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Topics: #Scanning, #Digitization, Documents, Security, Paperless, Digitize, Automate, Efficiency, Data Extraction, Document Storage, Work From Home, Remote Access, Remote Working, Outsourcing, Workflow, Cloud Services, Document Management, digital mailroom

Sweepstakes Companies Are Going Paperless

Posted by Recordsforce on Oct 25, 2022 8:25:51 AM

Recordsforce is a leading provider in helping mail-in sweepstakes and AMOE companies go paperless. If you’re not already familiar, you may be asking what are sweepstakes? Sweepstakes or AMOE's, similar to contests and lotteries, are a way for people to have a chance to win prizes. When it comes to mail-in sweepstakes, participants enter by mailing the sweepstakes company an envelope with their information in, and the winner is drawn at random from all the valid entries. This can average up to about 3 million envelopes being received by the sweepstakes company per month. 

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Topics: #Scanning, #Digitization, Digitize, Automate, Efficiency, Data Extraction, Outsourcing, Sweepstakes

Workflow Automation Examples For Small and Mid-Size Companies

Posted by Recordsforce on Sep 20, 2022 3:19:53 PM

Regardless of industry or size, companies around the world are onboarding automated workflows into their processes to make their work more effective and efficient. A workflow is an implemented software or service that manages a business process. They help to eliminate the manual and repetitive tasks within a process, usually a document-heavy one. Workflow automation can be used in virtually any industry or department, from HR to Accounts Payable, and even Facilities Management. 

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Topics: #Digitization, Security, Automate, Efficiency, Accounts Payable, Accounts Payable Automation, Human Resources, Workflow, Cloud Services, Document Management, Real Estate

5 Most Commons Fears About Going Paperless & Breaking Down Those Barriers

Posted by Recordsforce on Sep 8, 2022 3:43:00 PM

According to a Xerox study, “80 percent of companies want to create paperless processes and workflows. Unfortunately, the Sierra Club coupled with Reduce.org, are quick to point out that the average office employee still uses an unprecedented 10,000 sheets of paper per year” (integrify.com). This clearly shows that businesses are interested in making the change to a paperless office, but fear and concerns are holding them back. Here are the top five most common fears about going paperless and why you shouldn’t be afraid to take the paperless leap.  

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Topics: #Scanning, #Digitization, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency, Document Storage, Document Management

Why Recordsforce Created The Business Operating System PACE

Posted by Recordsforce on Aug 24, 2022 9:42:19 AM

Since 1991 in San Diego, CA, the CEO and founder of Recordsforce has built a specialty in providing high quality document management services to FDA regulated companies. The FDA places a high value on manufacturing biomedical and pharmaceutical products in a controlled and well documented manner. Companies who work with FDA regulated companies in a way that affects the quality documentation for the manufacturing process fall under the same quality system requirements as their customers. That includes Recordsforce.

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Topics: Compliance, Automate, Efficiency, Data Extraction, Business Leadership, FDA, Cloud Services, Business Operating System, Document Processing Software, PACE

7 Reasons You Need A Document Management System For A Remote Workforce

Posted by Recordsforce on Jul 15, 2022 11:32:47 AM


Maybe you were ahead of the game and had already invested in the digital technology and tools like a document management system that would help your business operate effortlessly from anywhere, or maybe your business is like the majority of organizations that had to learn quickly how to operate a remote workforce. A survey conducted by Upwork of “1,500 hiring managers found that due to COVID-19, 61.9% of the companies were planning more remote work now and in the following years to come.” The work from home setup may have only been a temporary setup, but for hundreds of companies, working from home is here to stay. 

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Topics: #Digitization, Organization, Documents, Security, Digitize, Automate, Efficiency, Work From Home, Remote Access, Remote Working, Cloud Services, Document Management

9 Myths Debunked - Why Businesses Don't Outsource Document Scanning

Posted by Recordsforce on Jun 23, 2022 1:28:53 PM

Even though it has been proven that statistically, outsourcing your document scanning and management helps to cut costs and improve efficiency, many businesses are still skeptical of outsourcing their document scanning needs or are just holding onto their manual paper processes for dear life. This is a large waste of resources and money, because according to PricewaterhouseCoopers “the average company spends $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 to reproduce a lost document. Meanwhile, companies lose one out of every 20 documents, and spend 25 hours recreating each lost document.” Don’t buy into the typical myths about outsourcing your document scanning, we are here to debunk them for you. 

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Topics: #Scanning, #Digitization, Scan, Documents, Security, Compliance, Backfile, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Cloud Services, Document Management, document scanning company

How Real Estate Companies Benefit From A Digital Mailroom Solution

Posted by Recordsforce on Jun 9, 2022 10:38:53 AM

The buying, selling, and managing of properties is a paper-intensive process. You are in charge of keeping many different documents organized and secure. You or your team members are always on the go and many of you probably work remotely. So what does that mean for the various forms and documents, like property tax statements and insurance claims, that are being mailed to your physical business location? You or someone on your team has to drive to your office or PO box, collect the mail, and then sort it. This leads to wasted time and possible issues of lost documents or documents not getting to the right people. 

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Topics: #Scanning, #Digitization, Organization, Documents, Security, Store, Digitize, Automate, Efficiency, Document Storage, Remote Access, Remote Working, Outsourcing, Cloud Services, Document Management, document scanning company, digital mailroom, Real Estate