Recordsforce Blog

Since 1991 in San Diego, CA, the CEO and founder of Recordsforce has built a specialty in providing high quality document management services to FDA regulated companies. The FDA places a high value on manufacturing biomedical and pharmaceutical products in a controlled and well documented manner. Companies who work with FDA regulated companies in a way that affects the quality documentation for the manufacturing process fall under the same quality system requirements as their customers. That includes Recordsforce.

Topics: Compliance, Automate, Efficiency, Data Extraction, Business Leadership, FDA, Cloud Services, Business Operating System, Document Processing Software, PACE

Even though it has been proven that statistically, outsourcing your document scanning and management helps to cut costs and improve efficiency, many businesses are still skeptical of outsourcing their document scanning needs or are just holding onto their manual paper processes for dear life. This is a large waste of resources and money, because according to PricewaterhouseCoopers “the average company spends $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 to reproduce a lost document. Meanwhile, companies lose one out of every 20 documents, and spend 25 hours recreating each lost document.” Don’t buy into the typical myths about outsourcing your document scanning, we are here to debunk them for you. 

Topics: #Scanning, #Digitization, Scan, Documents, Security, Compliance, Backfile, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Cloud Services, Document Management, document scanning company

Electronic document management is a system or process used to manage, track and store electronic documents. But why is it important? According to the Associate for Intelligent Information Management (AIIM), “organizations expect the volume of information coming into their  organizations to grow from X to 4.5X over the next two years” (AIIM 2020). With the majority of that information coming in the form of paper documents, it’s important to have a system to help your business securely find, manage, and distribute those documents. 

Topics: #Digitization, Organization, Documents, Security, Compliance, Store, Automate, Storing Documents, Document Storage, Remote Working, FDA, Workflow, Cloud Services, Document Management

From the hiring process, to onboarding new employees, and even managing current employees, there’s a lot of paperwork and manual processes that can slow things down and make it difficult to keep your Human Resources department on track. Your success as a company is dependent upon your ability to hire the best possible talent, retain and motivate these resources and protect yourself from litigation and compliance issues. The best way to meet all of these needs is by using Recordsforce Cloud. 

Topics: Organization, Security, Compliance, Digitize, Automate, Efficiency, Document Storage, Human Resources, Cloud Services

Generally speaking, all businesses have the potential to be audited at some point and going through an audit can be an extremely time consuming and stressful process if you don’t have all of your ducks in a row. Auditors can require you to show a great deal of data and documentation and if that information isn’t readily available and organized, or if they happen to be stored incorrectly or missing, you could be at risk of being noncompliant and your business could face penalties. 

Topics: Storage, #Digitization, Compliance, Auto Dealership, Automate, Storing Documents, FDA, Quality, Regulatory

Whether it be moving to a new building, adding more locations or taking over another practice, all transitions can feel pretty daunting. From moving high-value equipment and machinery, to relocating teams of employees, there is nothing simple or easy about these transitions. Even more daunting are the thoughts on how you’re going to move all of the key documents your business heavily relies on, either because you need them to complete daily tasks or because you are legally required to hold on to them. It’s important to have a plan in place to safely and securely relocate your documents. 

Topics: #Scanning, #Digitization, Organization, Scan, Documents, Security, Compliance, Paperless, Filing Cabinet, Digitize, Automate, Efficiency, Document Storage, Work From Home, Remote Access, Remote Working

What do you think of when you think of your local city or town hall? Most people don't tend to think of a fast-paced, highly digitized environment. Especially not a place where they could skip the lines and take care of a task online. From car registrations to land record management, local government is responsible for providing documentation to its residents. However, keeping these documents as part of a manual, paper-based process increases the risk of loss, poor accuracy and storage and safety issues. Digitizing your municipal records, such as land records, assessing files, financial records and meeting minutes, can help you quickly become organized, efficient and in control of the tasks that occur daily at your city or town hall. 

Topics: Storage, #Scanning, #Digitization, Organization, Scan, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, safety, covid-19, coronavirus

Topics: Storage, #Scanning, #Digitization, Organization, Scan, Documents, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Remote Access, FDA, Quality, Regulatory

Your lab notebooks serve as your primary record of research performed. They’re also typically proof of your intellectual property rights for your organization. Laboratory Notebook archiving requires a unique approach and requires specialized book scanners that are specifically designed to handle the curvature of text near the lab notebook’s spine, ensuring the integrity of data capture while maximizing the scanned image quality.

Topics: #Scanning, #Digitization, Organization, Scan, Documents, Compliance, Lab, Lab Notebook, Paperless, Digitize, Automate, Efficiency, Remote Access

Portsmouth, NH - New universal guidelines have been released for businesses that are deemed essential or are re-opening their operations based on recommendations from the CDC, EEOC and OSHA to reduce the impact of COVID-19. Employers are now required to develop a process for screening all employees reporting for work, document the temperatures of employees, handle those with symptoms accordingly, as well as implement workplace cleaning and disinfection practices.

Topics: Security, Compliance, Automate, Efficiency, Business Leadership, coronavirus