From the hiring process, to onboarding new employees, and even managing current employees, there’s a lot of paperwork and manual processes that can slow things down and make it difficult to keep your Human Resources department on track. Your success as a company is dependent upon your ability to hire the best possible talent, retain and motivate these resources and protect yourself from litigation and compliance issues. The best way to meet all of these needs is by using Recordsforce Cloud.
Generally speaking, all businesses have the potential to be audited at some point and going through an audit can be an extremely time consuming and stressful process if you don’t have all of your ducks in a row. Auditors can require you to show a great deal of data and documentation and if that information isn’t readily available and organized, or if they happen to be stored incorrectly or missing, you could be at risk of being noncompliant and your business could face penalties.
Whether it be moving to a new building, adding more locations or taking over another practice, all transitions can feel pretty daunting. From moving high-value equipment and machinery, to relocating teams of employees, there is nothing simple or easy about these transitions. Even more daunting are the thoughts on how you’re going to move all of the key documents your business heavily relies on, either because you need them to complete daily tasks or because you are legally required to hold on to them. It’s important to have a plan in place to safely and securely relocate your documents.
Topics: #Scanning, #Digitization, Organization, Scan, Documents, Security, Compliance, Paperless, Filing Cabinet, Digitize, Automate, Efficiency, Document Storage, Work From Home, Remote Access, Remote Working
What do you think of when you think of your local city or town hall? Most people don't tend to think of a fast-paced, highly digitized environment. Especially not a place where they could skip the lines and take care of a task online. From car registrations to land record management, local government is responsible for providing documentation to its residents. However, keeping these documents as part of a manual, paper-based process increases the risk of loss, poor accuracy and storage and safety issues. Digitizing your municipal records, such as land records, assessing files, financial records and meeting minutes, can help you quickly become organized, efficient and in control of the tasks that occur daily at your city or town hall.
Topics: Storage, #Scanning, #Digitization, Organization, Scan, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, safety, covid-19, coronavirus
Topics: Storage, #Scanning, #Digitization, Organization, Scan, Documents, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Remote Access, FDA, Quality, Regulatory
Your lab notebooks serve as your primary record of research performed. They’re also typically proof of your intellectual property rights for your organization. Laboratory Notebook archiving requires a unique approach and requires specialized book scanners that are specifically designed to handle the curvature of text near the lab notebook’s spine, ensuring the integrity of data capture while maximizing the scanned image quality.
Portsmouth, NH - New universal guidelines have been released for businesses that are deemed essential or are re-opening their operations based on recommendations from the CDC, EEOC and OSHA to reduce the impact of COVID-19. Employers are now required to develop a process for screening all employees reporting for work, document the temperatures of employees, handle those with symptoms accordingly, as well as implement workplace cleaning and disinfection practices.
Recordsforce is a company with a 20 year history of making processes better for our clients. Our vision as a company is to create a world where everyone is fulfilled by the work they do. The way we contribute to that vision is through the elimination of repetitive everyday tasks for our customers everywhere we can. This frees everyone from the repetitive and stressful tasks that add no value to your department.
Topics: #Scanning, #Digitization, Organization, Sanning, Scan, Documents, Security, Compliance, Paperless, Digitize, Document Classification, Automate, Efficiency, Data Extraction, Data, Higher Education, Financial Aid, Admissions
I’m Katja Becker, owner and co-founder of Recordsforce. I’ve been in the document management business with my husband, Bill, since his first start-up called FisheNet which was founded in 1996. I’m currently the Controller at Recordsforce, but have also held positions ranging from Operations Manager, Document Scan Operator, Document Preparation Specialist and pretty much anything else that needed to get done in the early days!
What is SSAE?
Statements on Standards for Attestation Engagements (SSAE) are administered by the Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants (AICPA). They essentially set out certain auditing standards which are used by auditors to guide the discovery of controls, including security controls, in all types of organizations, such as data centers and cloud service providers. The use of these kinds of standards can help both organizations and auditors to demonstrate information security compliance with regulations such as Sarbanes-Oxley.