Recordsforce Blog

The Most Important Thing I Learned In My First Year In The Imaging Business: Document Scanning Services Have More Value (Still) Than I Ever Could Have Imagined

Posted by Recordsforce on Jan 19, 2021 7:53:31 AM

While paper has been successfully phased out for some businesses, there are more companies than I ever imagined still running on it. It’s not just your typical small businesses either.  Some of these are large operations running in 75 countries and doing it entirely on paper.  No matter how much technology we have access to, there are still companies running entirely off paper that is stored in boxes, cabinets, and shelves and then arranged into closets, cabinets, vaults, attics, and basements.  

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Topics: #Scanning, #Digitization, Organization, Scan, Documents, Paperless, Digitize, Automate, Document Storage

5 Reasons to Digitize Your Municipal Records

Posted by Recordsforce on Nov 24, 2020 9:11:50 AM

What do you think of when you think of your local city or town hall? Most people don't tend to think of a fast-paced, highly digitized environment. Especially not a place where they could skip the lines and take care of a task online. From car registrations to land record management, local government is responsible for providing documentation to its residents. However, keeping these documents as part of a manual, paper-based process increases the risk of loss, poor accuracy and storage and safety issues. Digitizing your municipal records, such as land records, assessing files, financial records and meeting minutes, can help you quickly become organized, efficient and in control of the tasks that occur daily at your city or town hall. 

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Topics: Storage, #Scanning, #Digitization, Organization, Scan, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, safety, covid-19, coronavirus

The Benefits of Outsourcing Your Imaging Services

Posted by Recordsforce on Oct 29, 2020 9:00:40 AM

Today, business is more competitive than ever.  The need to provide employees with the best tools to do business in a financially limited environment is a constant challenge.  The debate over “going in-house” versus “outsourcing” has run on for years with companies doing one or the other, or both.  For your business, the decision is even more difficult if you have an existing set of records and no equipment or expertise left in the office to handle the responsibility. 

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Topics: #Scanning, #Digitization, Organization, Scan, Documents, Paperless, Backfile, Digitize, Automate, Efficiency, Outsourcing

Should I Scan or Store My Documents?

Posted by Recordsforce on Sep 10, 2020 9:45:48 AM

If you have documents that you need to keep for regulatory or compliance reasons, you might have considered storing them off site or getting them scanned. Having a framework to help you make the decision as to which is best in what cases can be helpful in understanding when you should continue to store your documents and when scanning them would produce a return on investment.

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Topics: Storage, #Scanning, #Digitization, Organization, Scan, Documents, Paperless, Store, Filing Cabinet, Digitize, Efficiency, Storing Documents, Document Storage, Outsourcing

Storing FDA Regulated Quality Documents

Posted by Recordsforce on Aug 27, 2020 10:08:43 AM
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Topics: Storage, #Scanning, #Digitization, Organization, Scan, Documents, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Remote Access, FDA, Quality, Regulatory

5 Benefits of Your Lab Going Paperless

Posted by Recordsforce on Jun 29, 2020 3:25:30 PM

Your lab notebooks serve as your primary record of research performed. They’re also typically proof of your intellectual property rights for your organization. Laboratory Notebook archiving requires a unique approach and requires specialized book scanners that are specifically designed to handle the curvature of text near the lab notebook’s spine, ensuring the integrity of data capture while maximizing the scanned image quality.

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Topics: #Scanning, #Digitization, Organization, Scan, Documents, Compliance, Lab, Lab Notebook, Paperless, Digitize, Automate, Efficiency, Remote Access

5 Best Practices in Human Resource Automation

Posted by Recordsforce on Jun 24, 2020 9:57:49 AM

Today’s opportunity for improving your HR business processes has never been easier or more affordable. But understanding what is “best practice” and what is just a fad is getting harder and harder to know in the ever changing landscape of HR technology. When thinking about your processes, like your hiring workflow or your review process, there are now endless automation opportunities that might exist, but remember to start with the basics.

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Topics: #Scanning, #Digitization, Organization, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency, Human Resources

Scaling With Accounts Payable Automation

Posted by Recordsforce on Jun 15, 2020 9:32:56 AM

With the onset of increased amounts of invoices due to your business growth, it is more challenging than ever for accounts payable departments to get their invoices reviewed, approved and paid on time. Not only is this a large concern for growing businesses, but so is the need to budget for more accounts payable employees to get through the workload if your process is not automated.

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Topics: #Scanning, #Digitization, Organization, Scan, Security, Paperless, Digitize, Automate, Efficiency, Work From Home, Remote Working, AP, Accounts Payable, Accounts Payable Automation

What is a Digital Mailroom?

Posted by Recordsforce on Jun 3, 2020 11:58:12 AM

A Digital Mailroom is a simple way to free up valuable office space and resources. Digital Mailroom services provide you with a streamlined, auditable mail fulfillment process while eliminating your paper mail management, headaches and overhead. It can also help you to improve productivity and keep your business running from anywhere.

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Topics: #Scanning, #Digitization, Organization, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency

How Outsourcing Eliminates Stress During Financial Aid Deadlines

Posted by Recordsforce on Apr 29, 2020 9:36:34 AM

You know the drill, you’ve set the deadlines for your students and their families to submit their financial aid verification documentation months in advance. No one should be surprised by the dates for early decision and regular decision awards. Yet every year, 70% of your applications come in the week before the deadline, with up to half of those arriving in the 24 hours before the deadline. Why? It’s human nature.

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Topics: #Scanning, #Digitization, Organization, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency, Data Extraction, Data, Remote Access, Higher Education, Financial Aid, Admissions