Recordsforce Blog

4 Digital Transformation Trends for 2023 and How Recordsforce Cloud Can Help You Reach Your Goals

Posted by Recordsforce on Jan 11, 2023 2:12:15 PM

While the journey to digital transformation can be challenging, it is the ideal strategy to have in place to streamline operations and automate manual tasks that take away from productive employee time. This not only helps your organization reduce costs, but can improve service and customer experience, drive growth, ensure compliance and even enhance company culture.

Read More

Topics: Storage, #Digitization, Security, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Remote Access, Remote Working, Workflow, Cloud Services, Document Management

The Evolution of Outsourced Document Management Services

Posted by Bill Becker on Dec 21, 2022 1:27:29 PM

The future will be different. It will be because of change that it is different. Those changes are called “unpredictable” and “unknowable”. That is why those who happen to get it right are so richly rewarded. They inspire names like “soothsayer” and “prophet”. They are legends, with names that ring through history like Nostradamus and Moses.  

Read More

Topics: Automate, Cloud Services, Document Management, Business Operating System, Document Processing Software, PACE

5 Reasons Scanned Documents Are More Secure Than Storing Them

Posted by Recordsforce on Nov 23, 2022 12:00:52 PM

The ultimate question many of our clients ask themselves is, should I scan my documents or just store them? When it comes to the security of your important business records, scanning them is your safest bet. Here are the top five reasons scanned documents are more secure than storing them:

Read More

Topics: Storage, #Scanning, #Digitization, Scan, Security, Paperless, Backfile, Store, Storing Documents, Document Storage, Document Management, document scanning company, Document Scanning

5 Benefits Of Using Digital Mailroom Services

Posted by Recordsforce on Nov 14, 2022 9:45:55 AM

Manual and paper-intensive mailroom processes increase operational costs, delay access to documents and create overall inefficiencies around the office. So what’s the best way to get rid of those problems? Outsource your mailroom for digital mailroom services. This means that a trusted provider will have your mail collected for you, digitized, and delivered directly to the right person in your organization. No more collecting mail, sorting it and possibly even losing it. Here are five key benefits of using digital mailroom services:

Read More

Topics: #Scanning, #Digitization, Documents, Security, Paperless, Digitize, Automate, Efficiency, Data Extraction, Document Storage, Work From Home, Remote Access, Remote Working, Outsourcing, Workflow, Cloud Services, Document Management, digital mailroom

Workflow Automation Examples For Small and Mid-Size Companies

Posted by Recordsforce on Sep 20, 2022 3:19:53 PM

Regardless of industry or size, companies around the world are onboarding automated workflows into their processes to make their work more effective and efficient. A workflow is an implemented software or service that manages a business process. They help to eliminate the manual and repetitive tasks within a process, usually a document-heavy one. Workflow automation can be used in virtually any industry or department, from HR to Accounts Payable, and even Facilities Management. 

Read More

Topics: #Digitization, Security, Automate, Efficiency, Accounts Payable, Accounts Payable Automation, Human Resources, Workflow, Cloud Services, Document Management, Real Estate

5 Most Commons Fears About Going Paperless & Breaking Down Those Barriers

Posted by Recordsforce on Sep 8, 2022 3:43:00 PM

According to a Xerox study, “80 percent of companies want to create paperless processes and workflows. Unfortunately, the Sierra Club coupled with Reduce.org, are quick to point out that the average office employee still uses an unprecedented 10,000 sheets of paper per year” (integrify.com). This clearly shows that businesses are interested in making the change to a paperless office, but fear and concerns are holding them back. Here are the top five most common fears about going paperless and why you shouldn’t be afraid to take the paperless leap.  

Read More

Topics: #Scanning, #Digitization, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency, Document Storage, Document Management

7 Reasons You Need A Document Management System For A Remote Workforce

Posted by Recordsforce on Jul 15, 2022 11:32:47 AM


Maybe you were ahead of the game and had already invested in the digital technology and tools like a document management system that would help your business operate effortlessly from anywhere, or maybe your business is like the majority of organizations that had to learn quickly how to operate a remote workforce. A survey conducted by Upwork of “1,500 hiring managers found that due to COVID-19, 61.9% of the companies were planning more remote work now and in the following years to come.” The work from home setup may have only been a temporary setup, but for hundreds of companies, working from home is here to stay. 

Read More

Topics: #Digitization, Organization, Documents, Security, Digitize, Automate, Efficiency, Work From Home, Remote Access, Remote Working, Cloud Services, Document Management

9 Myths Debunked - Why Businesses Don't Outsource Document Scanning

Posted by Recordsforce on Jun 23, 2022 1:28:53 PM

Even though it has been proven that statistically, outsourcing your document scanning and management helps to cut costs and improve efficiency, many businesses are still skeptical of outsourcing their document scanning needs or are just holding onto their manual paper processes for dear life. This is a large waste of resources and money, because according to PricewaterhouseCoopers “the average company spends $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 to reproduce a lost document. Meanwhile, companies lose one out of every 20 documents, and spend 25 hours recreating each lost document.” Don’t buy into the typical myths about outsourcing your document scanning, we are here to debunk them for you. 

Read More

Topics: #Scanning, #Digitization, Scan, Documents, Security, Compliance, Backfile, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Cloud Services, Document Management, document scanning company

How Real Estate Companies Benefit From A Digital Mailroom Solution

Posted by Recordsforce on Jun 9, 2022 10:38:53 AM

The buying, selling, and managing of properties is a paper-intensive process. You are in charge of keeping many different documents organized and secure. You or your team members are always on the go and many of you probably work remotely. So what does that mean for the various forms and documents, like property tax statements and insurance claims, that are being mailed to your physical business location? You or someone on your team has to drive to your office or PO box, collect the mail, and then sort it. This leads to wasted time and possible issues of lost documents or documents not getting to the right people. 

Read More

Topics: #Scanning, #Digitization, Organization, Documents, Security, Store, Digitize, Automate, Efficiency, Document Storage, Remote Access, Remote Working, Outsourcing, Cloud Services, Document Management, document scanning company, digital mailroom, Real Estate

What Is The Importance of Document Management?

Posted by Recordsforce on Jun 2, 2022 8:56:37 AM

Electronic document management is a system or process used to manage, track and store electronic documents. But why is it important? According to the Associate for Intelligent Information Management (AIIM), “organizations expect the volume of information coming into their  organizations to grow from X to 4.5X over the next two years” (AIIM 2020). With the majority of that information coming in the form of paper documents, it’s important to have a system to help your business securely find, manage, and distribute those documents. 

Read More

Topics: #Digitization, Organization, Documents, Security, Compliance, Store, Automate, Storing Documents, Document Storage, Remote Working, FDA, Workflow, Cloud Services, Document Management