Recordsforce Blog

4 Digital Transformation Trends for 2023 and How Recordsforce Cloud Can Help You Reach Your Goals

Posted by Recordsforce on Jan 11, 2023 2:12:15 PM

While the journey to digital transformation can be challenging, it is the ideal strategy to have in place to streamline operations and automate manual tasks that take away from productive employee time. This not only helps your organization reduce costs, but can improve service and customer experience, drive growth, ensure compliance and even enhance company culture.

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Topics: Storage, #Digitization, Security, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Remote Access, Remote Working, Workflow, Cloud Services, Document Management

5 Reasons Scanned Documents Are More Secure Than Storing Them

Posted by Recordsforce on Nov 23, 2022 12:00:52 PM

The ultimate question many of our clients ask themselves is, should I scan my documents or just store them? When it comes to the security of your important business records, scanning them is your safest bet. Here are the top five reasons scanned documents are more secure than storing them:

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Topics: Storage, #Scanning, #Digitization, Scan, Security, Paperless, Backfile, Store, Storing Documents, Document Storage, Document Management, document scanning company, Document Scanning

5 Benefits Of Using Digital Mailroom Services

Posted by Recordsforce on Nov 14, 2022 9:45:55 AM

Manual and paper-intensive mailroom processes increase operational costs, delay access to documents and create overall inefficiencies around the office. So what’s the best way to get rid of those problems? Outsource your mailroom for digital mailroom services. This means that a trusted provider will have your mail collected for you, digitized, and delivered directly to the right person in your organization. No more collecting mail, sorting it and possibly even losing it. Here are five key benefits of using digital mailroom services:

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Topics: #Scanning, #Digitization, Documents, Security, Paperless, Digitize, Automate, Efficiency, Data Extraction, Document Storage, Work From Home, Remote Access, Remote Working, Outsourcing, Workflow, Cloud Services, Document Management, digital mailroom

5 Most Commons Fears About Going Paperless & Breaking Down Those Barriers

Posted by Recordsforce on Sep 8, 2022 3:43:00 PM

According to a Xerox study, “80 percent of companies want to create paperless processes and workflows. Unfortunately, the Sierra Club coupled with Reduce.org, are quick to point out that the average office employee still uses an unprecedented 10,000 sheets of paper per year” (integrify.com). This clearly shows that businesses are interested in making the change to a paperless office, but fear and concerns are holding them back. Here are the top five most common fears about going paperless and why you shouldn’t be afraid to take the paperless leap.  

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Topics: #Scanning, #Digitization, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency, Document Storage, Document Management

9 Myths Debunked - Why Businesses Don't Outsource Document Scanning

Posted by Recordsforce on Jun 23, 2022 1:28:53 PM

Even though it has been proven that statistically, outsourcing your document scanning and management helps to cut costs and improve efficiency, many businesses are still skeptical of outsourcing their document scanning needs or are just holding onto their manual paper processes for dear life. This is a large waste of resources and money, because according to PricewaterhouseCoopers “the average company spends $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 to reproduce a lost document. Meanwhile, companies lose one out of every 20 documents, and spend 25 hours recreating each lost document.” Don’t buy into the typical myths about outsourcing your document scanning, we are here to debunk them for you. 

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Topics: #Scanning, #Digitization, Scan, Documents, Security, Compliance, Backfile, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Cloud Services, Document Management, document scanning company

How Real Estate Companies Benefit From A Digital Mailroom Solution

Posted by Recordsforce on Jun 9, 2022 10:38:53 AM

The buying, selling, and managing of properties is a paper-intensive process. You are in charge of keeping many different documents organized and secure. You or your team members are always on the go and many of you probably work remotely. So what does that mean for the various forms and documents, like property tax statements and insurance claims, that are being mailed to your physical business location? You or someone on your team has to drive to your office or PO box, collect the mail, and then sort it. This leads to wasted time and possible issues of lost documents or documents not getting to the right people. 

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Topics: #Scanning, #Digitization, Organization, Documents, Security, Store, Digitize, Automate, Efficiency, Document Storage, Remote Access, Remote Working, Outsourcing, Cloud Services, Document Management, document scanning company, digital mailroom, Real Estate

What Is The Importance of Document Management?

Posted by Recordsforce on Jun 2, 2022 8:56:37 AM

Electronic document management is a system or process used to manage, track and store electronic documents. But why is it important? According to the Associate for Intelligent Information Management (AIIM), “organizations expect the volume of information coming into their  organizations to grow from X to 4.5X over the next two years” (AIIM 2020). With the majority of that information coming in the form of paper documents, it’s important to have a system to help your business securely find, manage, and distribute those documents. 

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Topics: #Digitization, Organization, Documents, Security, Compliance, Store, Automate, Storing Documents, Document Storage, Remote Working, FDA, Workflow, Cloud Services, Document Management

What is the best way to manage documents?

Posted by Recordsforce on Mar 31, 2022 2:52:00 PM

Every day businesses create and manage large amounts of documents, from human resource documentation to contracts, invoices and more. Not only do we create and manage these documents, we also have to spend time searching for the documents we need, and a lot of time at that. Even if you are already paperless, we still spend time looking for documents on our drives, inboxes, and work chats.

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Topics: #Digitization, Organization, Security, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, Cloud Services, Document Management

How Do I Start Being Paperless?

Posted by Recordsforce on Mar 16, 2022 2:14:20 PM

There are many small but mighty steps you can take to become a paperless office, from scanning your backfile of documents to utilizing paperless cloud services for future processes. Not only do paper-heavy business processes waste time, they increase unnecessary costs and reduce productivity.  Did you know that every 4-drawer file cabinet holds between 10,000-12,000 documents, occupies around 9 square feet of floor space, and costs $1,500 yearly to maintain? On top of that, according to an AIIM market study, going paperless can improve staff productivity by nearly 30%. 

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Topics: #Scanning, #Digitization, Organization, Documents, Paperless, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access

Recordsforce Cloud for Your Back Office

Posted by Recordsforce on Dec 14, 2021 11:41:37 AM

Every business, regardless of size, can benefit by the use of automation. It simplifies areas of a business by automatically accomplishing tasks that an employee would otherwise have to do manually. This is especially true for back office processes for small businesses. The Small and Medium Business Trends Report from Salesforce from 2017 surveyed nearly 500 small business owners and leaders and reported that “small businesses automating their processes in some way are 1.6-times more likely to be growing than those that don’t. Likewise, growing small businesses are twice as likely to adopt artificial intelligence (AI) as stagnant businesses.”

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Topics: #Digitization, Organization, Backfile, Digitize, Automate, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, Outsourcing