Recordsforce Blog

The Most Important Thing I Learned In My First Year In The Imaging Business: Document Scanning Services Have More Value (Still) Than I Ever Could Have Imagined

Posted by Recordsforce on Jan 19, 2021 7:53:31 AM

While paper has been successfully phased out for some businesses, there are more companies than I ever imagined still running on it. It’s not just your typical small businesses either.  Some of these are large operations running in 75 countries and doing it entirely on paper.  No matter how much technology we have access to, there are still companies running entirely off paper that is stored in boxes, cabinets, and shelves and then arranged into closets, cabinets, vaults, attics, and basements.  

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Topics: #Scanning, #Digitization, Organization, Scan, Documents, Paperless, Digitize, Automate, Document Storage

5 Reasons to Digitize Your Municipal Records

Posted by Recordsforce on Nov 24, 2020 9:11:50 AM

What do you think of when you think of your local city or town hall? Most people don't tend to think of a fast-paced, highly digitized environment. Especially not a place where they could skip the lines and take care of a task online. From car registrations to land record management, local government is responsible for providing documentation to its residents. However, keeping these documents as part of a manual, paper-based process increases the risk of loss, poor accuracy and storage and safety issues. Digitizing your municipal records, such as land records, assessing files, financial records and meeting minutes, can help you quickly become organized, efficient and in control of the tasks that occur daily at your city or town hall. 

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Topics: Storage, #Scanning, #Digitization, Organization, Scan, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, safety, covid-19, coronavirus

Should I Scan or Store My Documents?

Posted by Recordsforce on Sep 10, 2020 9:45:48 AM

If you have documents that you need to keep for regulatory or compliance reasons, you might have considered storing them off site or getting them scanned. Having a framework to help you make the decision as to which is best in what cases can be helpful in understanding when you should continue to store your documents and when scanning them would produce a return on investment.

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Topics: Storage, #Scanning, #Digitization, Organization, Scan, Documents, Paperless, Store, Filing Cabinet, Digitize, Efficiency, Storing Documents, Document Storage, Outsourcing

Storing FDA Regulated Quality Documents

Posted by Recordsforce on Aug 27, 2020 10:08:43 AM
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Topics: Storage, #Scanning, #Digitization, Organization, Scan, Documents, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Remote Access, FDA, Quality, Regulatory

5 Benefits of a Paperless Dental Practice

Posted by Recordsforce on Mar 9, 2020 1:27:54 PM

 

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Topics: Storage, #Scanning, #Digitization, Organization, Sanning, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Dental, Dentist, Dental Records, Dental Record Scanning

Document Storage Mistakes Auto Dealers Should Avoid

Posted by Recordsforce on Mar 3, 2020 11:25:18 AM

Between selling cars and servicing them, auto dealers have to keep documentation on every aspect of the business.  Deal files and repair orders make up the bulk of this paperwork, and while a lot of dealerships have good processes in place to manage storing and retaining their documentation effectively, there are still many that do not.   Here are the most common mistakes auto dealers make with their document storage and the risks associated with each:

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Topics: Documents, Auto Dealership, Storing Documents, Auto, Document Storage