Recordsforce Blog

Manual and paper-intensive mailroom processes increase operational costs, delay access to documents and create overall inefficiencies around the office. So what’s the best way to get rid of those problems? Outsource your mailroom for digital mailroom services. This means that a trusted provider will have your mail collected for you, digitized, and delivered directly to the right person in your organization. No more collecting mail, sorting it and possibly even losing it. Here are five key benefits of using digital mailroom services:

Topics: #Scanning, #Digitization, Documents, Security, Paperless, Digitize, Automate, Efficiency, Data Extraction, Document Storage, Work From Home, Remote Access, Remote Working, Outsourcing, Workflow, Cloud Services, Document Management, digital mailroom

Maybe you were ahead of the game and had already invested in the digital technology and tools like a document management system that would help your business operate effortlessly from anywhere, or maybe your business is like the majority of organizations that had to learn quickly how to operate a remote workforce. A survey conducted by Upwork of “1,500 hiring managers found that due to COVID-19, 61.9% of the companies were planning more remote work now and in the following years to come.” The work from home setup may have only been a temporary setup, but for hundreds of companies, working from home is here to stay. 

Topics: #Digitization, Organization, Documents, Security, Digitize, Automate, Efficiency, Work From Home, Remote Access, Remote Working, Cloud Services, Document Management

 

Topics: #Digitization, Digitize, Automate, Work From Home, Remote Access, Remote Working, Outsourcing, Cloud Services, digital mailroom

Every day businesses create and manage large amounts of documents, from human resource documentation to contracts, invoices and more. Not only do we create and manage these documents, we also have to spend time searching for the documents we need, and a lot of time at that. Even if you are already paperless, we still spend time looking for documents on our drives, inboxes, and work chats.

Topics: #Digitization, Organization, Security, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, Cloud Services, Document Management

There are many small but mighty steps you can take to become a paperless office, from scanning your backfile of documents to utilizing paperless cloud services for future processes. Not only do paper-heavy business processes waste time, they increase unnecessary costs and reduce productivity.  Did you know that every 4-drawer file cabinet holds between 10,000-12,000 documents, occupies around 9 square feet of floor space, and costs $1,500 yearly to maintain? On top of that, according to an AIIM market study, going paperless can improve staff productivity by nearly 30%. 

Topics: #Scanning, #Digitization, Organization, Documents, Paperless, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access

Every business, regardless of size, can benefit by the use of automation. It simplifies areas of a business by automatically accomplishing tasks that an employee would otherwise have to do manually. This is especially true for back office processes for small businesses. The Small and Medium Business Trends Report from Salesforce from 2017 surveyed nearly 500 small business owners and leaders and reported that “small businesses automating their processes in some way are 1.6-times more likely to be growing than those that don’t. Likewise, growing small businesses are twice as likely to adopt artificial intelligence (AI) as stagnant businesses.”

Topics: #Digitization, Organization, Backfile, Digitize, Automate, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, Outsourcing

When the pandemic hit and many businesses were figuring out how to manage their remote workers, workflow systems became the key to making sure their teams were staying productive. Paper-based business process management is next to impossible from home, not to mention how labor intensive and error prone it is. Workflow systems, like Workflow from Recordsforce Cloud, help your business accelerate approval turnaround times, increase operational efficiency, and even help you avoid late fees or legal fines. They are a simple software to help your business processes start and end in the most efficient way possible. 

Topics: Work From Home, Remote Working, Workflow, Cloud Services

Whether it be moving to a new building, adding more locations or taking over another practice, all transitions can feel pretty daunting. From moving high-value equipment and machinery, to relocating teams of employees, there is nothing simple or easy about these transitions. Even more daunting are the thoughts on how you’re going to move all of the key documents your business heavily relies on, either because you need them to complete daily tasks or because you are legally required to hold on to them. It’s important to have a plan in place to safely and securely relocate your documents. 

Topics: #Scanning, #Digitization, Organization, Scan, Documents, Security, Compliance, Paperless, Filing Cabinet, Digitize, Automate, Efficiency, Document Storage, Work From Home, Remote Access, Remote Working

When you think of a leader, you picture someone in front of a group telling a story or casting a vision of the future. As leaders, we are used to leading people. It sounds pretty simple. What’s not simple is when the people are not physically there to lead. 

Topics: Work From Home, Remote Working, Company Culture, covid-19

What do you think of when you think of your local city or town hall? Most people don't tend to think of a fast-paced, highly digitized environment. Especially not a place where they could skip the lines and take care of a task online. From car registrations to land record management, local government is responsible for providing documentation to its residents. However, keeping these documents as part of a manual, paper-based process increases the risk of loss, poor accuracy and storage and safety issues. Digitizing your municipal records, such as land records, assessing files, financial records and meeting minutes, can help you quickly become organized, efficient and in control of the tasks that occur daily at your city or town hall. 

Topics: Storage, #Scanning, #Digitization, Organization, Scan, Security, Compliance, Paperless, Store, Digitize, Automate, Efficiency, Storing Documents, Document Storage, Work From Home, Remote Access, Remote Working, safety, covid-19, coronavirus