While the journey to digital transformation can be challenging, it is the ideal strategy to have in place to streamline operations and automate manual tasks that take away from productive employee time. This not only helps your organization reduce costs, but can improve service and customer experience, drive growth, ensure compliance and even enhance company culture.
Manual and paper-intensive mailroom processes increase operational costs, delay access to documents and create overall inefficiencies around the office. So what’s the best way to get rid of those problems? Outsource your mailroom for digital mailroom services. This means that a trusted provider will have your mail collected for you, digitized, and delivered directly to the right person in your organization. No more collecting mail, sorting it and possibly even losing it. Here are five key benefits of using digital mailroom services:
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Regardless of industry or size, companies around the world are onboarding automated workflows into their processes to make their work more effective and efficient. A workflow is an implemented software or service that manages a business process. They help to eliminate the manual and repetitive tasks within a process, usually a document-heavy one. Workflow automation can be used in virtually any industry or department, from HR to Accounts Payable, and even Facilities Management.
Electronic document management is a system or process used to manage, track and store electronic documents. But why is it important? According to the Associate for Intelligent Information Management (AIIM), “organizations expect the volume of information coming into their organizations to grow from X to 4.5X over the next two years” (AIIM 2020). With the majority of that information coming in the form of paper documents, it’s important to have a system to help your business securely find, manage, and distribute those documents.
An example of a workflow can be anything from automating an accounts payable invoice review process, to the hiring and onboarding of an employee, to the process of reviewing and signing a contract. When people refer to a workflow, they often mean an implemented software or service that manages that business process for them. A workflow helps to eliminate the manual and repetitive tasks within a process, usually a document-heavy one.
An accounts payable workflow is the automation of the end-to-end operation of invoice processing. It helps eliminate the manual and repetitive tasks within the process from document collection (paper or digital), to when invoices are paid. Workflows are essential to a consistent, accurate and efficient accounts payable (AP) process. When people refer to “accounts payable workflow” they often mean an implemented software or service that manages that business process.
When the pandemic hit and many businesses were figuring out how to manage their remote workers, workflow systems became the key to making sure their teams were staying productive. Paper-based business process management is next to impossible from home, not to mention how labor intensive and error prone it is. Workflow systems, like Workflow from Recordsforce Cloud, help your business accelerate approval turnaround times, increase operational efficiency, and even help you avoid late fees or legal fines. They are a simple software to help your business processes start and end in the most efficient way possible.