Recordsforce Blog

What is a Digital Mailroom?

Posted by Recordsforce on Jun 3, 2020 11:58:12 AM

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A Digital Mailroom is a simple way to free up valuable office space and resources. Digital Mailroom services provide you with a streamlined, auditable mail fulfillment process while eliminating your paper mail management, headaches and overhead. It can also help you to improve productivity and keep your business running from anywhere.

If you work with a document scanning company, like Recordsforce, your incoming mail will proceed through outsourced document scanning services safely, securely, quickly and accurately. Documents can then be streamlined by which documents you actually want delivered versus mail that is just taking up space in your office. Once your records are digital, they can be placed onto an electronic content management system and can even be routed automatically with our Workflow solution. 

A few of the many Off-Site Digital Mailroom benefits include:

  • Significantly lower operating costs and cost of a physical mailroom
  • Frees up your facility space
  • Improved workflow efficiency
  • Increased security and visibility

Solutions for Digital Mailroom Services may include:

  • Accounts Payable, including travel and expense records
  • Explanation of Benefits (EOBs)
  • Insurance Claims
  • Membership Enrollments
  • Mortgage Applications
  • Financial Aid Applications
  • Admissions Paperwork
  • White Mail 
  • And Many More!

How is it done?

  1. Collection: Recordsforce collects all of your incoming mail
  2. Sorting: Mail is sorted and exceptions are handled through an exception queue 
  3. Digitization: Documents are opened, prepped, scanned, indexed and quality is reviewed
  4. Delivery: Documents are uploaded and routed automatically to the proper inbox 

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Recordsforce’s proven Digital Mailroom services allow you to send and receive your documents from anywhere, save time and money, and even boost your security. Using our high-speed scanners and intelligent data classification, we can transform your thousands of paper documents into organized digital information. Learn more at www.recordsforce.com.

Topics: #Scanning, #Digitization, Organization, Scan, Documents, Security, Paperless, Digitize, Automate, Efficiency